jimki

Journal Policy and Publication Ethics

PUBLICATION ETHICS

JIMKI used the guideline of Committee on Publication Ethics (COPE) and the International Committee for Medical Journal Editors (ICMJE) for all aspect of publication.

JIMKI accepts publications of scientific papers and research results conducted by undergraduate, postgraduate and doctoral medical students. Every year, JIMKI publishes 3 editions. Currently, JIMKI accepts manuscripts in the form of literature reviews, case reports, refresher articles on medical science, practical instructions, and advertorials. Every work submitted to JIMKI will be edited by a peer-reviewer and will go through the editorial process in force.

This following statement clarifies ethical behavior of all parties involved in the act of publishing an article in this journal, including the journal manager, author, the editor, and the reviewer.

Duties and Responsibilities of Journal Editors

  • 1. Meet the needs of readers and writers;
  • 2. Making efforts to improve the quality of publications in a sustainable manner;
  • 3. Implement processes to ensure the quality of published papers;
  • 4. Promote freedom of opinion in an objective manner;
  • 5. Maintains the integrity of the author's academic track record;
  • 6. Deliver corrections, clarifications, withdrawals, and apologies when needed;
  • 7. Responsible for the style and format of the written work, while the content and all statements in the written work are the responsibility of the author;
  • 8. Actively soliciting the opinions of writers, readers, peer-reviewed partners, and members of the editorial board to improve the quality of publications;
  • 9. Encourage an assessment of the journal if there are findings;
  • 10. Support initiatives to reduce research and publication errors by asking authors to attach an ethical clearance form that has been approved by the ethical clearance Commission;
  • 11. Support initiatives to educate researchers about publication ethics;
  • 12. Assessing the effect of published policies on the attitudes of authors and peer-reviewed authors and correcting them to increase responsibility and minimize errors;
  • 13. Have an open mind to new opinions or views of others that may conflict with personal opinions;
  • 14. Not maintaining the opinion of yourself, the author, or a third party which may result in non-objective decisions; and
  • 15. Encourage writers, so they can improve their written works until they are fit for publication.

Duties and Responsibilities of Peer-Reviewers

  • 1. Receiving assignments from the editor to review the paper and submit the review to the editor as material for determining the feasibility of a written work for publication;
  • 2. Does not review written works that involve him, either directly or indirectly;
  • 3. Maintain the confidentiality of the authors by not disseminating the results of corrections, suggestions, and recommendations for the manuscripts they are reviewing;
  • 4. Encourage writers to improve their script;
  • 5. Reviewing papers that have been corrected according to predetermined standards; and
  • 6. Reviewing the manuscript in a timely manner according to the style of the journal environment and based on scientific principles (data collection methods, author legality, drawing conclusions, etc.).

Duties and Responsibilities of the Author

  • 1.Ensuring that those included in the list of authors meet the criteria as authors;
  • 2.Responsible collectively for the work and content of the manuscript / article which includes methods, analysis, calculations, and details;
  • 3.State the origin of resources (including funding), either directly or indirectly;
  • 4.Explain the limitations of the study;
  • 5.Respond to comments made by peer-reviewers in a professional and timely manner;
  • 6.Inform the editor if he will retract his written work; and
  • 7.Make a statement that the paper submitted for publication is original, has not been published anywhere in any language, and is not in the process of being submitted to another publisher.

Open Access Policy

This journal is a journal that provides free direct access to any existing content and publications to disseminate and increase the contribution of publications in this journal to contribute an important role in the world of publication and scientific knowledge that is broader and more advanced.

Plagiarism

The submitted articles will be checked using Turnitin to detect plagiarism. The articles using plagiarism with similarity is more than 20% from any manuscripts will not be accepted.

Authorship Criteria and Author Contributions

JIMKI: Jurnal Ilmiah Mahasiswa Kedokteran Indonesia follows the authorship recommendations of the International Committee of Medical Journal Editors (ICMJE). Authorship should be based on the following four criteria:

  1. Substantial Contributions: The author has made substantial contributions to the conception or design of the work, or to the acquisition, analysis, or interpretation of data.

  2. Manuscript Preparation: The author has participated in drafting the manuscript or critically reviewing it for important intellectual content.

  3. Final Approval: The author has approved the final version of the manuscript to be published.

  4. Accountability: The author agrees to be accountable for all aspects of the work and to ensure that concerns regarding its accuracy or integrity are appropriately investigated and resolved.

All individuals listed as authors must meet all four criteria. Contributors who do not fulfill these criteria should be acknowledged in the Acknowledgments section, with appropriate permission.

The corresponding author is responsible for communication with the editorial office and for ensuring that all listed authors have reviewed and approved the submitted manuscript.

Any request to add, remove, or rearrange authors after submission must be accompanied by a written explanation and agreement from all affected authors. Requests made after publication will be evaluated by the editorial board and may require a formal correction notice.

Disputes regarding authorship will be handled in accordance with ICMJE recommendations. When an agreement cannot be reached among the authors, the journal may refer the matter to the relevant institution for investigation.

Allegations of Research Misconduct

JIMKI is committed to maintaining the integrity, transparency, and ethical standards of scholarly publishing. Allegations of research misconduct will be evaluated in accordance with guidance from the Committee on Publication Ethics (COPE) and the International Committee of Medical Journal Editors (ICMJE).

Research and publication misconduct may include, but is not limited to:

  1. Fabrication: Inventing research data, observations, or results that were never obtained.

  2. Falsification: Manipulating research materials, methods, images, or data in a manner that misrepresents the research findings.

  3. Plagiarism: Presenting another individual's ideas, words, or work without appropriate acknowledgment or citation.

  4. Duplicate Publication: Publishing substantially overlapping work without appropriate disclosure, justification, or cross-referencing.

  5. Authorship Misconduct: Misrepresenting authorship contributions, including the inclusion of individuals who do not qualify as authors or the exclusion of eligible contributors.

  6. Peer-Review Manipulation: Attempting to compromise the independence, confidentiality, or integrity of the peer-review process.

  7. Ethical Violations: Failure to comply with applicable ethical requirements for research involving human participants, animals, or confidential research data.

Procedures for Handling Allegations

Allegations of suspected research misconduct may be submitted to the editorial office through the journal's official contact channels.

Upon receiving an allegation, the editorial board will assess the available evidence, determine whether further examination is warranted, and provide the relevant parties with an opportunity to respond.

Depending on the nature and severity of the concern, the editorial board may request additional documentation, seek clarification from the authors, consult independent experts, or contact the authors' affiliated institutions for further investigation.

During the investigation, the journal will maintain confidentiality to the extent reasonably possible and seek to ensure a fair and impartial evaluation.

For unpublished manuscripts, the editorial board may suspend the editorial process or reject the submission when serious concerns remain unresolved.

For published articles, appropriate editorial actions may include issuing a correction, publishing an expression of concern, or retracting the article, depending on the findings and the reliability of the published work.

Allegations will not automatically be treated as proven misconduct. Editorial decisions will be based on the available evidence and the applicable publication ethics guidelines.

Conflict of Interest Policy

JIMKI requires transparency regarding financial and non-financial relationships that may influence, or reasonably be perceived to influence, the conduct, interpretation, evaluation, or publication of scholarly work.

All participants involved in the publication process, including authors, reviewers, and editors, are expected to disclose relevant potential conflicts of interest.

Authors

Authors must disclose any relevant financial or non-financial interests, including research funding, institutional relationships, employment, consultancy arrangements, personal relationships, or other circumstances that could potentially influence the research or its interpretation.

Authors who have no relevant conflicts of interest must explicitly state this in their manuscript, for example:

"The authors declare that they have no competing interests."

All sources of research funding and the role of funders, where applicable, should be disclosed separately.

Reviewers

Reviewers must disclose any potential conflicts of interest before accepting a review assignment.

Reviewers should decline or withdraw from an assignment when financial, professional, institutional, or personal relationships could compromise their objectivity or independence.

Reviewers must not use confidential information obtained through peer review for personal or professional advantage.

Editors

Editors must disclose any potential conflicts of interest that could influence their editorial judgment.

An editor with a relevant conflict of interest must not participate in editorial decisions concerning the affected manuscript. Responsibility should be transferred to another qualified editor who can provide an independent assessment.

Editorial decisions must be based on the scientific quality, originality, relevance, and ethical integrity of the manuscript, rather than financial interests, institutional relationships, or personal considerations.

Management of Undisclosed Conflicts

When a previously undisclosed conflict of interest is identified, the editorial board will assess its significance and possible impact on the editorial process or published findings.

Appropriate actions may include requesting an updated disclosure statement, reassessing the manuscript, publishing a correction, or taking further action in accordance with COPE and ICMJE recommendations.

Correction, Expression of Concern, and Retraction Policy

JIMKI is committed to preserving the accuracy, reliability, and integrity of the scholarly record. The journal follows the recommendations of the Committee on Publication Ethics (COPE) and the International Committee of Medical Journal Editors (ICMJE) when addressing concerns about published articles.

1. Correction

A correction may be issued when an error is identified in a published article but the overall findings and conclusions remain sufficiently reliable.

Such errors may involve author information, affiliations, acknowledgments, references, data presentation, or other inaccuracies that require clarification.

The correction notice will identify the original article, explain the correction, and provide a link to the published work.

2. Expression of Concern

An expression of concern may be issued when substantial questions arise regarding the integrity or reliability of a published article but the available evidence is insufficient to justify a retraction, or an investigation is ongoing.

The notice will explain the nature of the concern as far as appropriate and will be linked to the original article.

The editorial board may update or replace the notice when additional information becomes available.

3. Retraction

A published article may be retracted when the editorial board determines that its findings or conclusions are unreliable due to serious errors, research misconduct, or other substantial violations of publication ethics.

Grounds for retraction may include:

  • Fabrication or falsification of research data.

  • Major errors that invalidate the findings or conclusions.

  • Plagiarism or unjustified duplicate publication.

  • Serious ethical violations.

  • Manipulation or compromise of the peer-review process.

  • Other circumstances that materially undermine the reliability or integrity of the published work.

Retraction is intended to correct the scholarly record rather than punish the authors.

Before making a retraction decision, the editorial board will evaluate the available evidence and, where appropriate, seek clarification from the authors, independent experts, or relevant institutions.

The final editorial decision will be made by an editor who has no relevant conflict of interest.

4. Publication of Notices

Correction, expression of concern, and retraction notices will be clearly identified and made publicly accessible.

Each notice will provide the bibliographic details of the affected article, explain the reason for the editorial action, and link to the original publication.

Retracted articles will generally remain accessible as part of the scholarly record but will be clearly identified as retracted. The original article and its retraction notice should be linked to each other.

Where applicable, the journal will update relevant publication metadata and notify indexing or registration services of the editorial action.

Authors and readers who identify substantial errors or concerns in published articles are encouraged to contact the editorial office through the official JIMKI contact page.

Post Publication Discussion

JIMKI recognizes that scholarly discussion continues after an article is published. Readers, researchers, and the wider academic community are welcome to raise questions, comments, or concerns about published work in a constructive and respectful manner.

1. Submitting comment or concern

Comments or concerns about a published article should be sent to the editorial office through the official JIMKI contact page. Submissions should:

  • Identify the article concerned (title, authors, volume/issue, and DOI).
  • Describe the concern clearly and objectively.
  • Provide supporting evidence or references where possible.
  • Disclose any potential conflict of interest of the person raising the concern.

2. Editorial Assessment

All submissions will be acknowledged and assessed by the editorial board. Where appropriate, the corresponding author will be invited to respond, and independent experts may be consulted. Concerns that raise questions about research integrity will be handled in accordance with COPE guidelines and the journal’s Correction, Expression of Concern, and Retraction Policy.

Submissions that are abusive, defamatory, unsupported, or unrelated to the content of the article will not be considered.

3. Possible Outcomes

Depending on the nature and validity of the concern, the editorial board may:

  • Publish a comment or letter to the editor, together with a response from the authors where applicable.
  • Issue a correction.
  • Issue an expression of concern.
  • Retract the article.
  • Take no further action if the concern is found to be unsubstantiated.

The outcome will be communicated to the person who raised the concern, and any resulting notice will be publicly accessible and linked to the original article.

4. Confidentiality and fairness

The journal will handle all concerns fairly and with appropriate confidentiality for the individuals involved. Authors will be given a reasonable opportunity to respond before any final editorial decision is made.